European Microsoft SharePoint Alternatives

Collabora Online is a comprehensive open-source document editing platform that gives organizations complete control over their document collaboration. Built for teams who need secure, customizable document editing without vendor lock-in.

Key capabilities include:

• Real-time collaboration on text documents, spreadsheets, presentations, and drawings
• Microsoft Office compatibility with trillions of existing documents
• Self-hosted deployment ensuring data sovereignty and GDPR compliance
• Easy integration with existing infrastructure and applications

The platform serves diverse use cases from enterprise file sync and share to learning management systems and SaaS applications. With over 200 trusted partners worldwide, Collabora Online integrates seamlessly with popular platforms like Nextcloud, Univention, and CERN's infrastructure.

What sets it apart:

• Open-source foundation with transparent development
• Customizable integrations for any business workflow
• Multi-platform support - online, desktop, and mobile
• Enterprise-grade security with full audit trails

Trusted by universities, government agencies, and enterprises globally, Collabora Online delivers the freedom to collaborate while maintaining complete control over sensitive documents and data.

Bring all your team's essential work into a single, accessible hub. Organize knowledge, manage projects, and share ideas effectively. This platform offers a modern, simple, and remarkably fast way to collaborate, with key advantages including:

• Unified Space: Say goodbye to scattered tools. Consolidate your workflows into one central place, preventing information silos and reducing the friction of context switching.
• Super Simple Interface: Enjoy an intuitive and clutter-free experience. The design is focused on simplicity, allowing your team to focus on what matters without unnecessary complexity.
• Blazingly Fast Performance: Work at the speed of thought. Benefit from quick setup, instant search that finds anything in a flash, and helpful hotkeys for maximum efficiency.

This approach allows you to bring knowledge, documents, and projects together seamlessly, creating a true collective brain for your team.

Kantree is a comprehensive work management platform designed to adapt to any team's unique workflow needs. Unlike rigid project management tools, Kantree offers complete flexibility to customize your workspace exactly how you work.

The platform combines visual project management with powerful collaboration features. Teams can use kanban boards, timelines, and dashboards to track progress in real-time. Whether you follow traditional project management or agile methodologies, Kantree adapts to your approach rather than forcing you to change.

Key benefits include:

• 2x fewer errors in reporting processes
• 40% productivity gains across teams
• 70% reduction in emails through centralized communication
• 3x more projects delivered on time

The platform supports diverse use cases from software development and marketing campaigns to HR processes and manufacturing workflows. Built-in features include automated processes, custom forms, bug tracking, and detailed reporting.

Security and compliance are prioritized with ISO27001 certification, European hosting, daily backups, and two-factor authentication. As a worker cooperative, Kantree maintains strong values around collaboration and transparency.

Available as both cloud-hosted and self-hosted solutions, making it suitable for organizations with varying security and infrastructure requirements.

This application offers a local-first environment for managing your information, prioritizing user autonomy and data ownership. Experience remarkably fast loading times and secure, decentralized peer-to-peer synchronization. Its open-source nature ensures verifiable security and freedom.

Key benefits include:

• True Privacy: Your data is encrypted locally on your device, and only you hold the encryption keys. No third party can access your vault.
• Uninterrupted Access: Create your account offline and control your keys. With no central server, access your data via peer-to-peer sync, even on local networks, without gatekeepers.
• Verifiable Trust: Store your data locally and choose where to self-host your backups. Open protocols allow for building applications freely.

Compose and organize information with a powerful, no-code, block-based editor. Utilize features like databases, templates, and widgets. Visualize connections using graph and database views such as tables, Kanban boards, and galleries. The application is offline-first, ensuring your vault is always accessible on your device without lag, and offers fast peer-to-peer synchronization in local networks. Enjoy a native experience on both iOS and Android. Developed by a Swiss association, it emphasizes trust and user control.

Saga is a collaborative workspace designed to integrate your notes, documents, and tasks with the power of AI. It offers a simple and fast environment for both individuals and teams, aiming to help you make sense of your knowledge. Key benefits include:

• AI Assistant: Leverage the latest AI models to get things done faster, eliminating the need to copy and paste across different tools.
• Integrated Tasks: Manage tasks directly within your notes, including a Kanban view for visual organization and progress tracking.
• Real-time Collaboration: Work together seamlessly with your team. Edit, share, and stay synced. Free for up to 3 people.
• Connected Knowledge: Saga automatically interlinks your information, making it easy to find what you need. Features like fast search, automatic page linking, live blocks, references, and autocomplete enhance navigation and information discovery.
• Side-by-Side View: Open pages, tasks, or even Google Drive files next to each other in your workspace.

Saga emphasizes a beautiful interface that is easy to use, allowing you to focus on your work. It also boasts fast performance and instant synchronization. Deep integrations with apps like Google Drive further enhance its utility.

Capacities offers a unique approach to note-taking, transforming it into a creative studio for your mind. Instead of traditional folders, it uses a networked note-taking system, allowing you to connect ideas naturally. Key features include:

• Contextual backlinks: See rich information about where your notes are linked.
• Tagging: Organize content with keywords and create comprehensive dossiers.
• Block linking: Link individual blocks of content for use across multiple objects.
• Calendar Integration: Connect your calendar to automatically create notes for meetings and events (Pro feature).
• Offline Mode: Access and edit your notes even without an internet connection.
• AI Assistant: Leverage AI to interact with your notes, ask questions, and generate ideas.
• Custom Object Types: Define your own content types with specific properties.
• Cross-platform availability: Use Capacities on desktop and mobile devices.

As a European company, Capacities is fully GDPR compliant, with data stored on encrypted servers in the EU. It emphasizes security with features like two-factor authentication and secure signed URLs for media. The mobile app provides quick capture, powerful search, and AI assistance on the go.

Fibery is a work platform designed to replace scattered tools and connect teams, creating a unified operating system for your company. It allows you to ideate, plan, write, and analyze in one place using collaborative documents, whiteboards, and databases, eliminating the need for constant tab juggling and copy-pasting. The platform is highly flexible, enabling you to shape your workspace to match your unique processes, rather than conforming to rigid tool structures. As your business evolves, Fibery evolves with you.

Key benefits include:

• Customizable Databases & Fields: Capture and connect any kind of data, from structured numbers and dates to freeform rich text and whiteboards, creating a model of your organization.
• Versatile Views: Visualize data differently depending on the task at hand, ensuring clarity and focus.
• No-Code Automations & Formulas: Save time and simplify workflows using intuitive automation rules and buttons. Unleash JavaScript when extra power is needed, and use formulas for simple calculations or complex data aggregation.
• Interconnected Workspace: Bridge the gap between strategy and daily work, fostering cross-team collaboration and transparency for better alignment.
• Adaptability for Diverse Needs: Due to its modular nature, you can use it for a wide range of functions, from product development and document management to tracking vacations and building hiring pipelines.

Fibery helps you consolidate your toolset and build an integrated environment where each team gets exactly what they need. It offers enterprise-level security and support to help map any process into the system.

A powerful document collaboration platform that brings teams together for seamless content creation and editing. Real-time collaboration allows multiple users to work simultaneously on documents, with changes reflected instantly across all users.

The platform offers robust version control to track changes and maintain document history, making it easy to review edits and revert to previous versions when needed. Smart commenting and annotation features enable contextual discussions right within documents.

Key features include:

• Intuitive rich text editing with formatting tools
• Secure document sharing with customizable permissions
• Automatic saving and backup
• Cross-platform compatibility for access anywhere
• Integration with popular productivity tools
• Offline mode for uninterrupted work

Whether you're writing business proposals, technical documentation, or creative content, Docs provides the tools needed for efficient document management and team collaboration.

Phonemos replaces four separate tools, wiki, QMS/GRC system, project tracker, and service desk, with a single platform. Most organisations run these as disconnected systems, each with its own licence, integrations, and knowledge silos. When partners or auditors need access, you either pay for full seats or offer limited guest access that goes unused.

The platform covers:

• Documentation: Structured, multilingual, AI-searchable knowledge bases for teams and external collaborators
• Governance & Compliance: ISO 9001, 14001, 27001 management systems with audit trails, always current. Phonemos runs its own certifications on the platform to prove it works
• Projects: Tasks, Kanban, Gantt, and portfolio views linked directly to knowledge and governance layers
• Enterprise Services: Service catalogues, helpdesk, and request management for any team, not just IT

Phonemos is built for mixed teams where developers are a small minority. Most project participants, managers, analysts, quality leads, stakeholders, need to track progress and stay informed without paying for developer-grade tools. Business users get full editor access; stakeholders get scoped portal views at no licence cost. Developers keep their specialised DevOps stack; Phonemos connects to it via integrations.

AI integration doesn't lock you in. Connect your own LLM, Copilot, Mistral, local on-premise models, or any OpenAI-compatible endpoint. Semantic search works across all content today. An MCP server exposes your knowledge base as grounded context for enterprise AI platforms. Your data stays in Phonemos; AI processing stays with your chosen provider.

Sovereignty and compliance are core. Developed and operated in Switzerland by linkyard AG. ISO 27001:2022 certified. GDPR compliant under Switzerland's EU adequacy decision. No US providers in the stack, so the US CLOUD Act doesn't apply. Deploy to Swiss cloud, any AWS region, or self-hosted in your own data centre. SSO, Passkey/FIDO2, and SCIM provisioning are standard, not paid upgrades.

Migration from Confluence, SharePoint, Azure DevOps Wiki, or Word documents is straightforward with built-in importers. For cost, editor licences start from CHF 3 per month; viewer licences are cheaper. When you add up separate wiki, GRC, project, and service desk subscriptions, consolidation typically saves significantly for mid-market organisations.